Resources for Coordinating Jurisdictions

How to Coordinate:

If your jurisdiction would like to coordinate to put a question, issue or race on the Arapahoe County 2017 Coordinated Election ballot, please follow these important steps. Also see our Key Dates for Coordinating Jurisdictions.

  1. Complete our online form to notify us of your intent to coordinate by July 28, 2017.
  2. Receive and review a Cost Estimate and an Intergovernmental Agreement (IGA) from Arapahoe County, which details in full the County and Jurisdiction’s responsibilities for the election. This IGA must be executed by both parties by Aug. 29.
  3. Ask candidates to record their names for the accessible audio ballot by calling 303-734-5365 by Sept. 4.
  4. Certify your ballot content to Arapahoe County using our required formatting for the ballot by Sept. 8.
  5. Receive issue summaries and pro/con statements related to TABOR (tax/debt) issues from issue committees and community, if applicable, by Sept. 22.
  6. Use our required template to prepare and format your TABOR notice. Submit to Arapahoe County by Sept. 26 for mailing to voters.
  7. Participate in the County’s Logic and Accuracy Test of our voting system.
  8. If you are a special district, request lists and send ballots to property owners who live outside Arapahoe County, if applicable.
  9. If your jurisdiction is initiating a ballot question or issue, appoint Election Watchers if desired and sign their Certificate of Appointment.
  10. Observe the Election Canvass, if desired.
  11. Receive an invoice for your jurisdiction’s prorated share of election expenses, and submit payment to Arapahoe County within 60 days of receipt.

How Ballot Issues are Numbered: 

If your jurisdiction coordinates on a ballot, then Arapahoe County (or the controlling county) will assign the number and letter for ballot measures, in accordance with Colorado law. [C.R.S. 1-5-407(5)] For jurisdictions located in only Arapahoe County, the number will be assigned on first-come, first-served basis.

For jurisdictions in multiple counties, the controlling county is where your administrative office is, or where largest number of your voters reside if no office. Your ballot measures number and text must appear exactly the same in both counties.

Initiatives are designated by a number. Referred measures are designated by a letter and a number.

Political Subdivision Initiated Issue or Question Referred Issue or Question
County 200-299 1A-1Z
Municipal 300-399 2A-2Z
School District 400-499 3A-3Z
Other political subdivisions greater than a county 500-599 4A-4Z
Other political subdivisions wholly within a county 600-699 6A-6Z

How Election Costs are Distributed:

Political Subdivision: County Clerk: State of Colorado:
  • Ballots and ballot packets
  • Election Judge and temporary worker training and pay
  • Voter Service and Polling Center costs
  • Election Notice
  • TABOR Issue Notice printing and mailing, if applicable
  • Usual costs for maintaining Elections Office
  • Overhead costs
  • Personnel service costs of permanent employees
  • Share of ballot and notices, if there is a County measure
    • State reimburses $0.80 per active registered
      voter on Election Day, if there
      is a State measure on ballot

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